Do you remember that wedding you went to that was very disorganised? The room was too small and there weren’t any flowers? Or that Christmas party, when food ran out after forty-five minutes? We’ve all been to a not-so-great event, and we remember it for all of the wrong reasons.
Now the shoe is on the other foot, and you’re the one planning the event. The pressure to get every little detail right is bearing down on you. Knowing where to start seems daunting. You’re left wondering, should I hire an event planner? Simply put, yes you should. And here’s why.
Someone Who Knows the Logistics
Every event has so many moving parts. More than meets the eye. This involves co-ordinating suppliers, timing the arrival of hire items and decoration, overseeing the set-up of the event, and piecing together the staff, guests and key personnel, such as speakers or the bridal party.
When you plan an event on your own, you’re expected to be in every place at once. To know what everyone needs. And be prepared for the unplanned hiccups. When you aren’t someone who plans events often, these logistics and demands can be overwhelming.
Especially if you’re attending the event too. An event planner will handle the unexpected questions, navigate the logistics of the entire event, and co-ordinate the smooth operation of the entire day. Sounds great doesn’t it?
What You Need For Your Event
The essentials of a wedding differ to a conference, which differs again for a trade show. Basically, no two events are alike. Each type of event needs different meals, equipment, and demands on the day. It’s so hard to know the demands of your event without the help of a planner, who’ll be able to determine:
· Catering – the number of meals or canapes per person can be tricky, as you need to account for the likely number of people attending the event, whether you consider the food as a meal replacement, and the style of the event (formal versus casual). Catering also determines the amount on a bar tab, and the types of drinks you provide.
· Venue Set Up – Microphones, staging, speakers, number of tables, screens and flooring are all options you need to work out. As well as the quantities of each and how they will be set up best in the function space.
· Decoration Expectations – Most people are familiar with what decorations are needed for a wedding, but this is just one type of event. Like the venue set up, each event has its own decorations and ambience expectations, as well as the specific suppliers who offer these.
A Person To Lean On
Organising an event is stressful; every person involved and attending has an opinion on how the function should run, how it should look, and who should be there. With all of these opinions buzzing around your head, elevating your stress levels, having a professional planner will give you someone to lean on, answer your questions and take the workload off your plate. You cannot underestimate the value of a professional opinion during the planning phases and on the event day itself.
If you’re considering hiring an event planner, take a look at our Event Planner directory. Or if you’re looking for help with styling your event, you or your event planner should check out Chillizone’s range of event furniture for hire. Our wonderful team are happy to help guide your decisions.